How to Stay Focused Working from Home

Mar 30, 2020

How to Stay Focused Working from Home

COVID-19 is forcing many businesses to embrace remote work. The technology needed to enable people to work from home has existed for years, but working from home may be new for you and your employees. Here are some essentials you need to address to empower your remote workers.

What technology do you have or need? Your people may have business laptops and phones, or perhaps you already allowed employees to bring their own devices (BYOD) to work. So, remote work isn’t going to be as much of a change. Your people already have the tools they need.

However, a business that wasn’t doing any of this before might need new hardware. You can’t expect your employees to lug heavy desktop computers home.

You may need to ask employees to use their own personal computers and phones. That’s going to require some ground rules. For one, no Windows 7: that operating system is out of date and no longer supported by Microsoft, which means employees could be putting corporate data at risk of cyberattack.

You can also take the following precautions to secure off-site online activity:

Establish strict policies for securing devices accessing business networks.
Communicate reporting procedures for the loss/theft of a device.
Enable mobile monitoring management of all devices that give IT access.
Encourage regular backup of mobile devices.
Educate employees to regularly update firewall and anti-virus software.
Prohibit third-party apps.
Set devices to make users aware that they may be connecting to unsafe networks.

Challenges of the Remote Work Environment

In the office environment, there is business technology consistency. Now, you’re supporting various hardware and networking solutions of different quality. This can be a headache to get up and running, yet you need to support your remote employees. What kind of IT desk help will you offer? People are now working wherever they are, whenever they want.

The “wherever they are” part can raise some issues. Employees could log in from public parks, coffee shops (if any are open), or while at home with the kids. This means fresh threats. Laptops can get stolen. People out in the world could look over your employee’s shoulder and read what’s on the screen. Kids can spill juice in a split second! Install remote management software to enable a complete wipe of lost or stolen laptops. Also, implement encryption, data backup, and screen-locking features to help keep data secure.

Saying people can work “whenever they want” also has its challenges. With everyone stuck at home, a 9–5 schedule for office productivity may be impossible. Toddlers don’t really understand that “Mommy’s working,” do they?

It’s a good idea to establish clear expectations from the outset:

How will progress be demonstrated?
How can employees check-in with managers?
What are the expectations for team collaboration?
What software will be used for group chat, video, or conference calling?
What is acceptable business-hour flexibility?
If you’re going to allow people to set their own hours, IT support needs to be flexible, too.

Supporting Remote Work

The good news is that remote work can be productive, too. In fact, a Stanford University study found remote employees did an extra day’s work per person per week.

We can help you set up your technology to support your remote staff. We’ll make sure your hardware is up to scratch, secure those mobile devices, and be your remote IT help desk at odd hours. Contact us today at 323-7111!

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Is Your Business’s IT Ready for the Coronavirus?

Mar 9, 2020

Is Your Business’s IT Ready for the Coronavirus?

Is Your Business’s IT Ready for the Coronavirus?

The Coronavirus is spreading as fast as feared. Business must be ready for the worst. One priority? Protecting the health of employees. Preparing the way for remote working is one top recommendation.

News of the virus, which the WHO is now calling COVID-19, has prompted urgent interest in remote work. Business collaboration software, virtual desktops, and private networks can all help. This tech helps business continue as usual, even with quarantined employees.

It’s difficult to imagine you aren’t aware of the looming health pandemic. Trying to limit the contagion, we’ve already seen big business take major measures. These include:

Nike temporarily closed its European headquarters when an employee was diagnosed with the virus. After the first death in Washington state in the U.S., the company also closed its world headquarters for a deep clean of its campus.
Twitter told its roughly 4,900 employees to stay home to work.

Other businesses are weighing up the options. Furloughs? Changes to sick leave? Or encouraging work from home. The last option appeals, but how do employees work remotely? How can they continue collaborating with people they used to sit beside, meet in the office, or travel to see? Technological solutions.

The Right Technology for Remote Work

Remote workers want a centralized platform with a simplified (yet secure) login process. Business collaboration software is a great enabler of mobile, flexible work. Replace in-person meetings with voice or video conferencing. Streamline chat, voice, and video in one software platform. Tools such as Microsoft Teams, Google’s G-suite, or Slack, allow business to create team channels.

Business collaboration tools also simplify access to email, calendars, documents, and file sharing. Employees can use a single sign-on to access business tools and data. This supports improved efficiency and increased transparency.

Providing a virtual desktop can provide access to important business applications, as well. Virtual desktops in the cloud allow users to work separately from their personal computers. The software virtualizes the user’s unique desktop environment at any workstation. All the data and applications are stored on a central server. Users access apps, folders, and toolbars from anywhere, with a consistent, secure experience.

Using a cloud-based solution also provides peace of mind. While remote workers access the corporate network, the sensitive data isn’t stored locally. So, the business needn’t worry about the loss or theft of sensitive data. Plus, cloud-based virtual desktops are easy to rapidly install outside a quarantined area.

Worried about securing those remote connections? Another option is a virtual private network (VPN). A VPN connects computers, smartphones, or tablets to a shared or public network as if connecting to a private network. These encrypted connections to the internet secure data and protect employees’ mobile activities.

Mobile Work Helps Every Day

You can hope that your employees stay healthy and your business remains unaffected, but why take that risk? Empowering remote work benefits business, even without the threat of a fatal flu.

Remote teams enjoy greater work-life balance. The workers spend less time commuting and are more productive. Empowered, they also feel trusted and more engaged.

Meanwhile, business can save money on physical space and hardware investments. Additionally, the hiring pool of qualified personnel expands with remote work, and the business can offer its services more globally and flexibly. All that’s true whether the coronavirus becomes an issue for your business or not.

Enabling a remote workforce takes technology. Need help installing and connecting your employees? We can help. Contact us today at 323-7111.

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You’re Never Too Small to Outsource

Feb 5, 2020

You’re Never Too Small to Outsource

Small business owners are proud of getting everything done with few people. Every team member wears many hats. They are part of a family, devoted to the firm’s success. But that doesn’t make them qualified to handle IT. Really, you’re never too small to outsource your technology needs.

A small business may only have a few computers for its handful of employees. Having an in-house person dedicated to IT support would be overkill. But just because the technology is working fine today doesn’t mean your IT is performing at its best. That’s why it can be beneficial to outsource IT.

Having someone who knows technology working for your team can pay huge dividends. Your outsourcing partner will add value by:

helping you avoid bad tech purchases or buying software you don’t need;
identifying where you can be more efficient with tools you already have, which can save money;
providing knowledgeable support and IT help;
learning business needs and making recommendations about the best IT for your goals;
protecting your business technology and ensuring computers are up to date with security patches.

Small Business Breaches

Cybercriminals don’t care about business size. In fact, according to Accenture, 43% of cyberattacks were aimed at small businesses, and only 14% of the SMBs were prepared for defending their networks and sensitive data.

In fact, a small business can be a particularly appealing target. Hackers will exploit a small business as part of a campaign to attack a larger business. They know the SMB is less likely to have the same level of security as the bigger target in their sights.

Accenture’s 2019 study found that more than half of all small businesses had suffered a breach in the last year. These attacks can be crippling for SMBs. According to insurance carrier Hiscox, the average cyberattack costs a business $200,000. That figure can be a killer blow for a small business. Some 60% of SMBs hacked go out of business within six months of the attack. Even if they can survive the financial hit, damage to brand reputation and customer goodwill is devastating.

Advantages of Outsourcing

You may not have a clear picture of your cybersecurity status right now, but by working with a managed services provider (MSP) you’ll get one. Your partner will conduct an informal audit of your current technology and learn your short- and long-term goals.

Your small business, for instance, may not have a data protection procedure. You might be thinking you don’t have a lot to backup and store. But the quantity may not be the primary concern. Can you recover if your business loses an email chain it was keeping for legal or compliance reasons? What would happen if the computer holding your accounting database died? An MSP can identify where tech changes can better ensure business continuity.

When you outsource, your partner will also inventory all your tech assets. They’ll need to know everything about your infrastructure and your business’s technology capabilities. Your current team may recognize the importance of securing the business’s intellectual property, but are they also protecting customer data and employee records? Your business needs to be intentional about confidentiality, availability, and safety. An MSP can help.

The cost of outsourcing is often a stumbling block for the budget-conscious SMB. Managed IT services can often lower costs for clients by streamlining processes, managing vendor relationships, and ensuring that the business technology is best suited to current needs. And you’ll pay a fixed regular fee for a technology team member who will help you avoid big, costly tech surprises.

No business is too small to outsource IT. Having access to a full-time IT professional via a managed service provider can improve your operations, enhance productivity, and lower cybersecurity risk.

Find out more about what we can do for you! Call us at 323-7111

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Are You Sick of Ongoing IT Issues?

Jun 24, 2019

Are You Sick of Ongoing IT Issues?

Like a persistent cough or muscle strain that won’t go away, many IT issues prove ongoing. Every time they come back you think about getting an expert’s opinion. Then, the cough fades, you can walk freely again, or your computers are back up and running. You keep on going. Until the next time. If you’re sick of ongoing issues with your IT, look to a Managed Service Provider (MSP) for help.

There are many IT ailments that can negatively impact your ability to do work. Let’s consider some of the particularly common ones, and why an MSP is the right prescription.

#1 Network and Internet issues.

Business is done online these days. Not being able to connect to the network and slow connections are frustrating. Without the Internet, how can you do your job? You can’t even check and send emails! Let alone access team documents or enter data into cloud-based accounting software. A lagging network also slows down application and data loading time. It may only be a few moments of thumb twiddling. But add that up over several times a day and multiple by employees. You’re looking at a decrease in productivity that adds up.

An MSP has the know-how to survey the IT environment for what’s causing these frustrations. When there’s a problem, they’re at the ready to resolve it and help improve reliability.

#2 Repeated malware infections.

This can mean a couple of things. First, you don’t have effective system and application protections in place. These attacks shouldn’t be able to make it through the door in the first place. With the right firewalls, anti-spam, and protections, you should be able to keep your system on lock down. You don’t have to do this yourself. Your internal IT team has a lot to manage and monitor. Gain expert backup with an MSP reviewing your security protocols to keep the bad guys at bay.

Secondly, educate employees about the dangers of social engineering. Don’t let them keep falling for the pretexts and downloading malicious files. Also, ensure passwords are strong enough to avoid adding another point of entry.

#3 Printing problems.

Many businesses are printing less today, but we’re not done with hard copies entirely. So, when a printer starts whirring, spinning endlessly, or can’t connect, efficiency halts. Know that printers sold at big box stores are consumer grade quality. Avoid printer frustrations with solid business-class printers (which your MSP can identify).

#4 Application overload.

Maybe some of your employees prefer Dropbox. Others rely on their free Gmail accounts. This hodgepodge of options can cause chaos. Staff have difficulty remembering the passwords to all of the accounts they need. So, they simplify, and that makes their accounts more hackable.

Upgrading to business-grade versions of important applications is easier with an MSP. They’ll help identify the software that best addresses your business needs.

#5 Aging technology.

You’ve had your current computers for ages. They are slower than you’d like, but you don’t have the time to look for something else. Plus, you can’t imagine having to learn something new. You’re too busy. But aging tech is more likely to fail, which could prove catastrophic if you don’t have the right systems backup.

MSPs know IT. Based on your individual business needs, they can suggest a plan of attack to update the IT and keep it secure. They can also provide backup strategies to prepare for the worst and recover quickly.

Basically, a managed service provider has your back when it comes to IT. Work with experts who focus on technology day in and day out. You’ll typically save money and gain time to spend innovating in your field.

Gain a competitive advantage with the support of an MSP. Give us a call at 504-323-7111 today!

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Remote IT Will Create Tech That Works for You

Mar 18, 2019

Remote IT Will Create Tech That Works for You

There are few things as frustrating as IT issues getting in the way of your work. Even the simplest of problems can break your flow, ruin your productivity, and waste your time. IT should be working to boost your day instead of slowing you down.

Tripping up on a computer glitch can happen at any moment. Working to fix one can take hours. You might try a few steps that have worked before, ask a colleague for help, or try a web search to see what turns up. All of these take time from you or your colleagues, and often make the original problem worse.

When you outsource your help desk, your IT problems become our IT problems. We take charge of righting the ship to keep your tech on the right track.

Setting Up Your Business for Success

Many businesses try a break/fix model to deal with IT issues. This means waiting for problems to happen before contacting IT to resolve them. Break/fix adds costs and downtime to every IT issue as they happen. To us, this makes it an unacceptable long-term solution for business.

The process of scheduling a mutually suitable time to visit, diagnosing the issue, and resolving every issue on a case-by-case basis is massively time-consuming. Both IT technicians and in-house staff waste productive hours dealing with, often trivial, problems.

We think that time could be better spent building your business instead.

Your Personal Help Desk

When you outsource your IT help desk, you get a custom service dedicated to resolving your issues fast. Technicians with the knowledge and experience of years in IT can work without creating new problems or making the original issue worse. In modern IT, knowledge and experience is the key to successful solutions.

Many of the issues we resolve on a day-to-day basis are problems we have seen many times before on many different systems. IT is our business, and we know it very well.

How Outsourced IT Works For You

Outsourcing your IT means simply submitting a ticket to have issues taken care of. Having your own help desk to rely on means having help available exactly when you need it. Waiting on a local firm, or nearby technician to become available should be a thing of the past.

Queueing for an ‘advisor’, waiting on hold, and spelling out your problem over and over again is no fun for anyone. There should be better ways your time can be spent. There are certainly many ways firms can benefit more from ours.

Submitting an electronic ticket to resolve your issue is an easy, one step, process. Detail the problem once, email the ticket, and you can return to your work. We’ll call you back to work on a solution when the timing best works for you.

Managing Problems Remotely

To resolve system issues, diagnose, update, or maintain systems, we often log in remotely and take ownership of the problem personally. We’ve found there is little advantage to wasting time asking staff to find menus, click on links, and tell us what they see. We get straight to the heart of the problem and fix it there and then.

Problems that tie up one or more machines for a long time can be scheduled for out-of-hours, holiday, or weekend fixes. Large, system-wide updates or upgrades can be done remotely when they won’t get in the way.

For staff, updates appear to happen without anyone around to see them. You would be forgiven for thinking the IT is fixing itself.

Our golden rule is to make sure IT works for you, not the other way round. If you are wasting staff hours on hold, arranging meetings just for your tech, or structuring your day around simple problem solving, your firm could be upgraded in a flash.

Call us at 504-323-7111 or just submit a ticket and we’ll sort out the rest.

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Make IT Problems Last Year’s Problems

Jan 21, 2019

Make IT Problems Last Year’s Problems

Around the world, the new year is a time for celebration. It’s a time to reflect and a time we typically resolve to make the most of coming 12 months. We do this by leaving last year’s problems precisely where they belong, in the past year.

Many manage to adopt this approach in their personal lives, but it pays enormous dividends to apply it to our businesses too.

Cleaning up open issues from previous years gives you and your team free reign to make the next year a record-breaking success with nothing to hold you back. Intermittent IT problems, network slowdowns, printing issues, and unavailable resources can all be left in the past.

Starting the year off with a clean IT slate simply leaves you to handle the business areas which you do best.

Set Your Network Straight

If your only relationship with IT last year involved calls to fix broken systems then it is time to have your IT fixed up for good. Break-fix relationships can add stress to both your company and your IT provider.

While getting up and running fast and fixing breaks to get back on track is a clear priority, more can be done to ensure breaks don’t happen and downtime is avoided. Repeated break-fix call outs waste large amounts of time to troubleshoot, diagnose, and patch an unfamiliar system every time it has an issue.

Using IT to set you up right means using knowledge and experience gained over time to right the ship and keep the whole system working together.

The same experience configuring your network top to bottom can be called on again to update or change it as requirements and projects shift. With a complete system picture, less time can be spent on troubleshooting, and more can be allocated to just getting work done.

Sports Car IT

IT with long-standing issues and bugs, ones that staff have gotten accustomed to working around, can be like running an old vehicle. It’s often more expensive to maintain an old car than purchase something more modern requiring less maintenance. An old car requires more parts, becomes less efficient, uses more oil, and is more likely to suffer breakdowns too. The same is true of old IT.

The cost over time of a well-configured system can often be the same or even less than fixing broken issues on the old one. The difference is a dramatic difference in downtime and lost productivity. Better IT means getting where you need to be, faster.

Your Staff Deserve IT

Nothing distracts employees from a task more than unexpected downtime or systems failures. Whether getting crucial documents Friday afternoon, or attempting to settle into work Monday morning; bad IT is frustrating, disheartening, and time-consuming.

One of the hardest but most rewarding elements to cultivate in a company is good staff morale. When you have it, productivity goes up, turnover goes down, and the business environment is vastly improved for everyone. When you don’t have it, the workday is that much tougher for everyone.

Workflow issues are well known to be one of the top contributors to poor morale. Slow machines, unavailable printing, and interruptions cause more knock-on issues than just the IT department can fix. Good employees need and deserve the right tools for the job.

A Better Way to Operate

Use the new year as a golden opportunity for a fresh start on your IT. An assessment of your system by IT professionals will diagnose issues and give you a complete guide to get back on track. Whether caused by a configuration error, bad devices, or something else; we’ll track down the causes and leave them to be forgotten about.

There’s never a better time to establish a managed IT services relationship. Contracting professional services can put an end to system bottlenecks, configure your system right, and advise on the best course to take into the new year.

The most important decision you can take into the year ahead is to stop addressing IT issues as they happen. Take charge of your IT and fix the underlying causes holding you up.

Give us a call today at 504-323-7111 to start a service relationship that will see your business take off into a very happy new year.

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